Parish Administrator

Overview

Position Summary

St. Andrew’s Episcopal Church in Framingham seeks an energetic, poised, team player to anchor administrative operations, manage communications, and ensure a warm welcome in an orderly environment to those who visit or call the parish. Although the Parish Administrator reports to the Rector, the successful candidate will work collegially as part of a team with the Music Director and support lay leadership and volunteers in their ministries. Where appropriate, they will assist parishioners with the logistics of volunteer ministries. The successful candidate will be simultaneously skillful both at remaining on task and attending kindly to the needs of those who call or visit. The Parish Administrator will be a service-oriented problem solver. The position requires excellent communication and people skills and a high level of organizational ability. Previous experience in faith-based, mission-focused, or non-profit contexts is desirable. Prior work as a church or parish administrator is preferred; knowledge of the Episcopal Church is a plus.

Technical Skills

The successful candidate will be comfortable and highly proficient with the use of computers, and skillful with a range of word processing, publishing, database, web, and communications applications: Word, Excel, Google Suite, Square Space, Constant Contact and Facebook. Experience with RitePlanning and/or Church Management Software is a plus.

Work Hours

16 hours/week (Tuesday – Friday, 10:00 a.m. – 2:00 p.m.). Flexibility around scheduling possible for school vacation weeks and summer months. Although other tasks may be assigned through mutual agreement with the Rector, duties and responsibilities include the following:

Office:

Calendaring

• Maintain/update church calendar as needed.

Church Database

• Maintain/update church database, produce directories, as needed.
• Generate mailing labels for bulk mailings.

Memorial Flowers

• Maintain/update Sunday memorial flower schedule.

“Prayers of the People”

• Maintain/update weekly prayers for inclusion in the Friday Email

General Admin Duties

• Assist with enforcement of parish policies and procedures
• Maintain office supplies (paper products, stamps) and office equipment
• Assist the Rector with coordinating logistics for special services (i.e. funerals, weddings, baptisms, holy days, etc.)

Google Suite maintenance

• Set up individual/group emails under the standrewsframma.org domain.

Facility:

• First point of contact for equipment or system failure (copier, phones, Wi-Fi, etc.)
• Monitor maintenance of office equipment; schedule servicing as needed; order parts as needed
• Coordinate with Properties Chair of Vestry as needed for building repairs
• Serve as Church liaison for long-term renters, liaison for outside cleaning, trash removal and landscaping companies, and on-site contact for utilities and equipment/system inspections

Communications:

• Maintain an atmosphere of discretion and confidentiality regarding personal information
• Website maintenance as requested: Our website platform is “Squarespace.”
• Church Emails and “Friday Email” Production: Our platform is Constant Contact.
• Church Document Production
• Create flyers, social media posts and other promotional materials, as requested.
•  Assist with production and printing of the of Annual Report
• Weekly Bulletin Production: Assist with production (using RitePlanning) and printing of Sunday Bulletin